Pricing
Pay only for the providers we calculate
Your first past payroll and your first live payroll are free. No card. $149 a month after that, including your first provider on commission. Hygienists paid hourly cost nothing.
Associates whose pay Chairside calculates
Hygienists paid hourly through payroll are free
- Base plan with your 1st dentist included
- $149/mo
Prices in US dollars, plus sales tax where it applies.
Billed monthly
$149/month
Prefer yearly? $1,490 a year, with 2 months of the base plan free, every year.
- Free trial
- Your first past payroll and your first live payroll, free
- Estimated annual value
- $7,020
- Cost a year
- $1,788
Typical value from the ROI calculator’s default inputs for 1 dentist (hygienists not counted); an estimate, not a guarantee.
Works with your payroll
Keep your payroll. Chairside Payroll does the math it can't.
Payroll services like Gusto, ADP and OnPay pay people and file taxes. They don't work out what each dentist and hygienist earned from your practice software. Chairside Payroll does, then gives you the amounts as files to import into your payroll: Gusto and ADP import files, and a general file for any other service.
| What it does | Chairside Payroll | Your payroll service | A spreadsheet |
|---|---|---|---|
| Reads your practice software’s export, line by line | YesReports with one line per procedure | NoSomeone types in each provider’s total | By handCopied in by hand |
| Applies each provider’s contract: splits, tiers, lab fees, daily minimums | YesSet once per provider | By handA rate on a number you enter | By handFormulas someone maintains |
| Write-offs in the export applied to the right provider | YesMatched to the original procedure | No | By handIf someone catches them |
| Flags duplicates, unknown providers and odd lines before pay | Yes | No | No |
| Approval, pay statements and a record of every change | Yes | By handPay statements only | No |
| Pays people, files taxes, W-2s and 1099s | NoGives you the amounts as import files for your payroll | Yes | No |
Payroll services vary; this is the usual setup for practices on commission. Ask yours how it handles each row.
What counts as a provider
You pay for providers Chairside Payroll calculates pay for, and nothing for the rest.
Dentist on commission
Associates whose pay Chairside Payroll calculates: tiers, lab fees, prior-period adjustments, pay statements and exports.
+$49/mo
Hygienist on commission
Hygienists paid a commission or bonus on their production.
+$19/mo
Paid outside Chairside
Providers paid another way, such as hourly hygienists: their production shows, nothing is calculated.
Free
Archived
Providers who have left. Their pay history stays, and they can be brought back any time.
Free
The plan ($149/mo) includes your first provider on commission. One dentist and three hygienists: $206 a month.
A hygienist is billed as a dentist for any period in which their lines include dentist-only procedures, or a hygiene procedure with a fee over $500. One provider ID shared by several people counts a seat for each of them.
The plan includes
- Unlimited payroll runs and team members
- Automatic connection to Open Dental
- Pay statements, audit summaries, and payroll export files for Gusto, ADP and other services
- Prior-period adjustments, tiers, lab fees, daily minimums and pay adjustments
- A business associate agreement (BAA), at no extra cost
- Two-step sign-in, roles, and a full audit trail
- Support in the app, with an email when we reply
Five or more locations?
Custom pricing for groups and DSOs with several locations.
Pricing questions
We already pay for Gusto (or ADP, OnPay). Why pay for this too?
Your payroll service pays people; it doesn’t work out what each dentist and hygienist earned. Someone still pulls the numbers from your practice software, applies each contract, takes back write-offs and types the totals in. Chairside Payroll replaces that work and its mistakes, then gives you the amounts as import files for your payroll. You keep both, and they don’t overlap.
What counts as a provider?
Anyone Chairside Payroll calculates pay for: dentists on commission ($49 a month each) and hygienists on commission ($19). The plan includes your first one. Providers paid outside Chairside Payroll, such as hygienists paid hourly through payroll, are free, and so are provider IDs in an upload that you haven’t set up yet.
How does the free trial work?
Try Chairside Payroll free for 30 days, with no credit card required. You can check one earlier pay period: upload its export, enter what you paid, and see where Chairside Payroll’s figures differ, provider by provider, with every line behind them. You can also calculate one current pay period free. Every provider’s pay statement, the audit summary and your payroll file are previewed on screen. Downloading needs a paid plan, and everything you prepared during the trial is ready to download the moment you choose one. One free trial per practice.
What happens when a provider leaves?
Archive them. They stop counting from your next billing period, their pay history and statements stay, and you can bring them back if they return.
Are seats prorated?
On monthly plans, no, which keeps bills simple: a provider on commission at any point in a month counts for that month. On annual plans, a provider added during the year is charged only for the months left. Archiving one, or moving them to paid outside, takes effect from the next period.
Can we cancel any time?
Yes, online: choose Cancel plan on your Billing page. It takes effect at the end of the period you’ve paid for. Monthly plans aren’t refunded. Change your mind in the first 30 days of your first annual plan and we’ll refund it, less one month at the monthly price.
Where are our invoices?
On your Billing page, under Invoices: each one with what it covered, its status, and a PDF to download. An unpaid one can be paid there too.
What happens to our data if we cancel?
Your account stays read-only for 90 days so you can export every run, pay statement and record you need to keep. Then it’s deleted, as our business associate agreement sets out.
Do you sign a business associate agreement?
Yes, on every plan, at no extra cost. You accept it when you set up your practice, before anything is uploaded.
Is sales tax added?
Only where the law requires it on software subscriptions, shown before you pay.
We have several locations. How is that billed?
Each practice has its own plan and invoice. Groups of five or more locations get custom pricing; book a call and we’ll put it together.
What is the pilot?
We’re onboarding a small group of practices before launch. Pilot practices use Chairside Payroll free during the pilot, then get 25% off the $149 base plan for their first 3 months ($111.75 in all), in exchange for feedback. Seats aren’t discounted.
The details are in our Terms of Service.